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TL;DR: Kahon.ph stores your business documents in tamper-proof polypropylene boxes: starting at ₱300/month per box. We pick up from your Makati or Taguig office, seal your files securely, and deliver them back whenever you need them. No enterprise contracts, no minimum volumes, no hassle. Perfect for SMEs, startups, and freelancers who need real document storage without the Crown RMS price tag.

Document Storage in the Philippines: Affordable, Pickup-Included

Running a business in the Philippines means paperwork. Lots of it. Contracts, BIR records, HR files, client folders: they pile up fast, and keeping them in a spare room or under your desk isn’t a real solution.

Kahon.ph offers physical document storage built for small businesses: per-box pricing, pickup from your office, and no long-term enterprise commitment. Whether you have two boxes of contracts or an entire filing cabinet’s worth of records, we’ve got a plan that fits.

Document Storage service in Taguig and Makati

Why businesses in the Philippines need document storage

Legal retention requirements are real. Under BIR Revenue Regulations No. 17-2013, Philippine businesses must keep books of accounts and accounting records for up to 10 years. That’s invoices, receipts, ledgers, and supporting documents: all of it. The Data Privacy Act (RA 10173) also requires businesses to handle personal data responsibly, which includes keeping physical records secure and controlled.

Office space in Makati and BGC is expensive. You’re paying per square meter for prime CBD real estate. Stacking archive boxes in your office is literally burning money. Offsite document storage frees up that space immediately.

Sensitive records need proper security. Client contracts, employee files, financial statements: these shouldn’t be sitting in an unlocked cabinet. Kahon.ph stores your documents in sealed, tamper-proof boxes with two security seals. Only you can authorize access.

You still need to retrieve files when it matters. A good storage solution isn’t just “out of sight, out of mind.” When the BIR calls for an audit or a client needs a contract pulled, you need your documents back fast. Kahon.ph delivers them to your door.

How Kahon.ph document storage works

It’s a four-step process. Simple, fast, no trips to a warehouse required.

Step 1: Book online. Choose your box size (Grande or Mucho) and storage duration. Check our Kahon box storage page to pick what fits your volume.

Step 2: We pick up. We send a vehicle to your Makati or BGC/Taguig office. You hand over your packed boxes: we handle the rest. See pickup and delivery rates for vehicle options and pricing.

Step 3: Your documents are stored. Your files go into high-quality polypropylene boxes sealed with two tamper-proof security seals. Stored offsite, out of your way, and protected.

Step 4: Request delivery when you need them. Need a file back? Just request a delivery. We’ll bring your box to your office. No complicated retrieval process, no waiting weeks.


What fits in a Kahon document storage box

Grande Box: recommended for documents

Detail Spec
Dimensions L 64cm × W 52cm × H 36cm
Best for Business files, binders, folders, document sets, contracts
Monthly rate (from) ₱400/month (12 months+)

The Grande box is the go-to for most businesses. It fits 30–40 standard folders or binders comfortably: think one to two drawers from a filing cabinet.

Mucho Box: for smaller document sets

Detail Spec
Dimensions L 55cm × W 39cm × H 33cm
Best for Smaller record sets, books, receipts, archived invoices
Monthly rate (from) ₱300/month (12 months+)

The Mucho is ideal if you have a handful of folders or a single year’s worth of receipts to store. Compact, affordable, and still fully sealed.

Kwarto Space: for bulk archives

Got an entire archive room to clear? Filing cabinets, bulk records, or large document volumes? Kwarto space storage gives you dedicated storage space starting from 2 SQM, priced per square meter per month. Ideal for businesses doing a full office clear-out or managing large-scale records.


Document storage pricing

Kahon Box Pricing

Box 3–5 months 6–11 months 12 months+
Grande (L 64 × W 52 × H 36 cm) ₱500/month ₱450/month ₱400/month
Mucho (L 55 × W 39 × H 33 cm) ₱400/month ₱350/month ₱300/month

All plans are billed monthly. Minimum commitment: 3 months for the 3–5 month rate, 6 months for the mid-tier, 12 months for the lowest rate.


Kwarto Space Pricing (2–7 SQM)

Duration Rate per SQM/month
1–5 months ₱1,089
6–11 months ₱1,059
12 months+ ₱1,039

Minimum: 2 SQMs. Larger spaces (8–20 SQM, 21+ SQM) are also available: see all Kwarto options.


Pickup & Delivery (Transportation)

Vehicle Base Price Capacity
Sedan ₱400 + ₱20–50/km Up to 4 Mucho or 2 Grande boxes
Sedan + SUV ₱500 + ₱20–50/km Up to 6 Grande boxes
L300 Truck ₱1,000 + ₱20–50/km 2–5 SQM worth of items
4-Wheeler Truck ₱3,000 + ₱20–50/km 5–7 SQM worth of items
6-Wheeler Truck ₱3,500 + ₱20–50/km 8–12 SQM worth of items

Full details on transportation rates.

Who is this for?

Kahon.ph document storage is built for businesses that need a real solution: not a spare room, not an enterprise contract.

  • SMEs and startups in Makati and BGC: you’re paying premium rent; don’t waste it on archive boxes.
  • Freelancers and solo practitioners: lawyers, accountants, and consultants with client files that need to stay organized and secure.
  • Businesses clearing office space: renovating, downsizing, or moving? Store your records offsite while you sort things out.
  • E-commerce businesses: order records, supplier contracts, and receipts add up fast. Keep them compliant and out of the way.
  • Any business with BIR retention obligations: if you need to keep records for 5–10 years but don’t have the space, Kahon.ph is the practical answer.

You don’t need Iron Mountain. You don’t need Crown RMS. You need something that works, fits your budget, and doesn’t lock you into a corporate contract. That’s what we do.

Explore our full business storage solutions to see how Kahon.ph supports Philippine businesses of all sizes.

Frequently Asked Questions

What types of documents can I store with Kahon.ph?

Any physical business documents: contracts, invoices, receipts, HR files, BIR records, client folders, financial statements, legal documents, and more. If it fits in a box and needs to be kept safe, we can store it. We don’t store hazardous materials, liquids, or perishables.

Just request a delivery through Kahon.ph. We’ll schedule a vehicle to bring your box back to your office. Transportation rates apply based on your location and vehicle size. There’s no complicated retrieval process: it’s the same pickup-and-delivery system in reverse.

Yes. Every box is sealed with two tamper-proof security seals before it leaves your hands. The polypropylene boxes are high-quality and durable. Only you can authorize access to your stored items. If you have questions about how we handle your information, check our FAQs.

Crown RMS and Iron Mountain are built for large enterprises: complex retrieval systems, barcode tracking, climate-controlled vaults, and pricing to match. Kahon.ph is built for SMEs and startups. You get per-box pricing starting at ₱300/month, pickup included, no enterprise contract, and a straightforward process. If you don’t need a corporate records management system, you don’t need to pay for one.

Absolutely. A standard two-drawer filing cabinet typically fills 2–3 Grande boxes. For larger volumes: multiple cabinets, full archive rooms: Kwarto space storage is the better fit. It gives you dedicated storage space priced per square meter, with no need to repack everything into individual boxes.

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